Terms of use

Draft — owner review required before production. This is a starter template, not legal advice. The service operator must review, complete and adapt it (including operator identity, contact details and applicable law) before relying on it.

Temporary placeholders below are not agreed commercial or legal terms. Replace them with confirmed wording before final approval.

Business details and terms to complete

Contracting operator: [TEMPORARY — legal operator name, business address, country and registration number; match the privacy policy]
Support and legal notices: [TEMPORARY — public support email, legal-notice contact and postal address]
Effective date and acceptance: [TEMPORARY — effective date, how customers accept these terms and how updates take effect]
Eligible customers: [TEMPORARY — permitted customer types, supported countries, minimum age and authority to act for a club]
Service scope: [TEMPORARY — included services, service limits, trial terms and any separate club agreement]
Fees and taxes: [TEMPORARY — prices or pricing reference, currency, billing cycle, payment deadlines and taxes]
Renewal and price changes: [TEMPORARY — renewal rules, advance notices and how price changes are communicated]
Cancellation and refunds: [TEMPORARY — cancellation method, notice period, effective date, refunds and any mandatory customer rights]
Suspension and termination: [TEMPORARY — grounds, notice, dispute process and consequences of suspension or termination]
Data ownership and exit: [TEMPORARY — ownership, permitted processing, export access and deletion after termination; align with the privacy policy]
Children and medical information: [TEMPORARY — club and operator duties, authorized guardian actions and restrictions on sensitive information]
Third-party arrangements: [TEMPORARY — applicable provider terms, optional integrations, responsibilities and data-processing agreement]
Intellectual property: [TEMPORARY — software ownership, customer usage rights and customer-content permissions]
Availability and support: [TEMPORARY — support channels and hours, maintenance notices and any agreed service commitments]
Warranties and liability: [TEMPORARY — legally reviewed warranties, exclusions, liability limits and mandatory exceptions]
Governing law and disputes: [TEMPORARY — legally reviewed governing law, dispute procedure and jurisdiction, preserving mandatory rights]

Purpose

i-ClubOS helps sports clubs manage members, classes, schedules, attendance, payments and communications.

Accounts

Only authorized people may use i-ClubOS, with accounts created or invited by a club administrator. Keep your credentials confidential, do not share your account, and tell your administrator if you suspect unauthorized access.

Club responsibilities

Each club is responsible for the accuracy of the information it enters, for having a lawful basis to process member data, and for ensuring the communications it sends are lawful and appropriate.

Acceptable use

Do not use i-ClubOS to send spam or unsolicited bulk messages, to harass anyone, to attempt unauthorized access, or to interfere with the service.

Third-party services

Some features depend on third-party services, such as hosting, email delivery and the optional Google connection. Their availability and terms are outside i-ClubOS's direct control.

Changes

These terms may be updated. Material changes should be communicated to clubs using the service.